Global Business Symposium (GBS) organizes international leadership programs, conferences, forums, and global initiatives designed to empower youth and professionals through cross-cultural engagement and international exposure. This Refund & Cancellation Policy outlines the conditions applicable to registrations, participation fees, application charges, invitation letters, and visa-related cases.

• By submitting an application or completing registration, participants acknowledge that they have read, understood, and agreed to the terms outlined in this Refund & Cancellation Policy.
• All registration payments are collected to secure participation and to cover administrative processing, program arrangements, event logistics, and operational costs.
• The Organization reserves the right to review and determine all refund, voucher, transfer, and compensation decisions in accordance with this policy.

• Application fees are strictly non-refundable under all circumstances.
• Application fees apply to processing, evaluation, administrative review, and participant management procedures.
• Non-selection, withdrawal, personal scheduling conflicts, visa delays, travel limitations, or failure to attend shall not qualify for any refund or voucher against the application fee.

• Invitation Letter fees are strictly non-refundable and non-transferable.
• Payments made for invitation letters cover documentation processing and administrative issuance only and do not guarantee visa approval.
• No refund, voucher, transfer, or compensation shall be issued for invitation letter charges under any circumstance, including visa refusal.

• Participants enrolled under Direct Entrance or Direct Fee categories may only be considered for compensation in cases of official visa refusal.
• In case of visa refusal:
  • No refund shall be issued.
  • Eligible participants may receive program credit in the form of a voucher for future participation in an eligible program organized by the Organization or its affiliated entities.
• Voucher issuance shall remain subject to submission of valid visa refusal documentation within the officially communicated deadline.

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• Participants enrolled under Self-Funded categories may only be considered for compensation in cases of official visa refusal.
• Compensation shall be provided exclusively in the form of a future participation voucher and not as a cash refund.
• The following deduction structure shall apply:
  • First visa refusal:
    • Eligible for a voucher of the paid participation fee
  • Second visa refusal:
    • A US$200 administrative deduction shall apply prior to voucher issuance 
  • Any subsequent visa refusal cases:
    • Additional deductions may apply based on administrative processing, operational expenses, and program circumstances determined by the Organization
• Invitation Letter fees, application fees, processing charges, taxes, and third-party transaction costs remain strictly non-refundable and non-creditable.

Refunds, credits, or vouchers shall not be issued under the following circumstances:

• Change of personal plans or decision not to attend
• Personal, academic, or professional scheduling conflicts
• Travel disruptions or transportation issues
• Failure to participate after confirmation
• Partial attendance or voluntary withdrawal during the program
• Failure to meet embassy or visa appointment requirements
• Delayed documentation submission by the participant

• In the unlikely event that Global Business Symposium (GBS) cancels a program or event, participants may be offered either:
  • A voucher for future participation, or
  • An alternative participation opportunity or program voucher, as officially communicated by the Organization
• Global Business Symposium (GBS), Global Peace Chain (GPC), Young Professional Fellowship (YPF), and One Global Forum (OGF) operate as affiliated sister organizations under a shared global network of leadership programs, fellowships, summits, forums, and international initiatives.
• Accordingly, approved vouchers or program credits may be utilized for eligible events organized by any affiliated organization, subject to availability and participation requirements.
• The final decision regarding compensation, voucher issuance, transfer requests, or alternative participation opportunities shall remain solely at the discretion of the Organization.
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• All vouchers issued under this policy are non-transferable and may only be used by the originally registered participant unless otherwise approved in writing by the Organization.
• The Organization reserves the right to amend, update, or modify this policy at any time without prior notice.
• By completing registration, participants fully accept the terms stated in this Refund & Cancellation Policy.